Job: Executive Assistant

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Job Description

We are looking for an Executive Assistant that can provide high-level support to the President/CEO. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in managing a variety of responsibilities. Must be detail-oriented and have strong organizational skills to effectively manage administrative responsibilities. Requires the ability to proactively build organizational knowledge and relationships, think critically and creatively to support problem-solving, and ensure strong communication flow and follow-through. The executive assistant needs to be of high integrity, demonstrate significant customer service orientation, and be able to keep up with the CEO and help him run the show.

Duties

  • Handle professional and personal tasks and errands
  • Read and handle CEO’s emails
  • Manage and coordinate the CEO’s calendar including briefing the CEO on their day, prioritizing work, ensuring they are on time and working on the right things at all times
  • Assist with daily activities, projects, and special events needed by the CEO or executive team
  • Read and summarizing reports and highlight action items
  • Prepare, edit and manage executive correspondence, communications, presentations and other documents including reports and ghost writing narratives
  • Coordinate and prepare materials for the Board of Directors meetings
  • Balance competing prioritizes and make situational decisions using personal judgment
  • Manage confidentiality and privacy while also creating presidential transparency
  • Coordinate internally concerning all business operations and management of staff communications, meetings, and work flow
  • Cultivate strong, collaborative relationships internally and externally; as well as others on behalf of the CEO including members of the Executive Team, and all external parties as required
  • As needed, provide high-level support on behalf of the CEO for cross-functional, collaborative work and special projects as they arise; ensure key staff members are informed and included in key decision-making

Skills / Requirements

  • Bachelor’s degree or better
  • Can represent an elite, personal, high end organizational identity
  • Will maintain trustworthiness, confidentiality and is discreet
  • Takes ownership and goes the extra mile to get the job done
  • Demonstrates a positive, friendly, and helpful attitude
  • Digital native that has in-depth knowledge of communication software, office suite software, social media, and other contemporary technology
  • Periodically available after hours and/or weekend as needed, willing to travel and attend industry events when appropriate
  • Excellent interpersonal and relationship-building skills
  • Excellent problem-solving skills and resourcefulness; ability to follow-through and close loop
  • Exceptional communicator
  • Demonstrates tact and diplomacy
  • Above average time management skills

Important Notes

University of Advancing Technology

UAT is an elite intimate private college in Tempe, AZ focused on educating students in advancing technology who desire to innovate in the areas of emerging technology disciplines including Advancing Computer Science, Information Security, Game and New Media technologies.

Summary of Employee Benefits

  • Medical, Dental, Vision, Flexible Spending Accounts
  • 401k, Life Insurance, AD&D, Long Term and Short Term Disability Options
  • Vacation, Personal Time, Over 15 paid holidays
  • Employee and Dependent Scholarship Programs
  • Meal Benefit at University Café, University Store Discount, Other Discount Programs (Microsoft, AT&T, Lifetime Fitness)
  • Positive Work Environment, Kudos Program, Casual Fridays and Select Work Weeks, Employee Wellness Activities
  • Flexible Work Schedule
  • Employee Training and Development

We do not discriminate on the basis of race, color, religion, national origin, sex, age, or disability. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors. UAT does not sponsor foreign visa's. Thank you for your understanding.

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